P-ISSN: 2808-5957

E-ISSN: 2808-6724

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1928

DEVELOPING BERU SUBDISTRICT’S POPULATION DATA SERVICE

APPLICATION TOWARDS PAPERLESS OFFICE AND GOOD IT

GOVERNANCE

Many government and private institutions have begun using information

systems to process data and produce quality information. Likewise, the Beru

Village Office is a government agency that takes care of population

storage space is more effective, duplication costs are more efficient, and the

use of paper for documents is minimized, or called a paperless office. This

reduces the environmental impact of the overuse of writing and is cost-

effective, time-saving, efficient, and more productive. With a digital format,

the dissemination of information becomes more accessible and faster as a

manifestation of the paperless offices towards e-document-based

institutions. This is why the idea of doing research and developing

applications is given. The main shot is to create the implementation of a

subdistrict towards a paperless office and Good IT Governance, as well as

pilot projects for other agencies in processing data efficiently and entering

INTRODUCTION

From the womb to the burrow, a person cannot be separated from public service affairs. They

start from population administration issues, health, education, and other livelihood matters. The

1945 Constitution has mandated the state to meet the basic needs of every citizen. When people

want to get services, there are still many complaints from the community about obtaining fast,

simple, non-convoluted, timely services, not experiencing long queues, and excellent

administrative and consultative service. This condition is still ongoing until now. On the other

hand, technological advances are pretty rapid (Sutherland et al., 2014). Still, they have not been

communication that is not limited by space and time. In implementing a paperless office, gradually

Human Resources (HR) will implement a pattern of data distribution (Chen & Xu, 2022). The

same thing was also revealed by Sulistiyono and Yasin (2017), that paperless offices are made

Developing Beru Subdistrict’s Population Data Service Application towards Paperless Office and

Good IT Governance

1929 | I n d o n e s i a n J o u r n a l o f M u l t i d i s c i p l i n a r y S c i e n c e , 2 ( 2 ) , N o v ,

with the aim of more than just reducing the use of paper, facilitating communication, suppressing

the use of paper only to print documents that have special legal force such as certificates, letters of

promise and so on.

From the advantages of using paperless, there are still disadvantages that receive attention.

al., 2019).

When the implementation of a Paperless office has reached the ideal level, the next stage is

how to implement good IT governance or Good Information Technology Governance. According

to Nurcahyani and Daru (2011), good governance is one of the essential elements in implementing

electronic-Government or e-Government, in addition to HR, ICT Infrastructure, and leadership.

Good Governance is necessary for democracy, and a market economy, when associated with

ideology, is the same as liberalism (Crawford, 2012). This is to overcome the inequality between

IT developments and current technological demands.

The inequality between information technology's rapid development and suboptimal

information technology will become a weakness in public services (Kuziemski & Misuraca, 2020).

states that implementing good governance demands financial system renewal. The goal is to

manage people’s money transparently and account for it in financial reporting based on the concept

of value for money to create public accountability, which can make general welfare (Lamangida,

2018).

To implement good governance, an adequate framework or IT Governance Design

Framework is needed for optimal achievement (Kujala et al., 2021). Megawati et al. (2017) said

that the IT Governance Design Framework is a design framework that plays a role in

understanding, designing, communicating, and maintaining IT governance. The focus of the IT

Governance Design Framework is to establish an organizational strategy that is realized with its

ICT strategy, pay attention to organizational behavior and IT adoption in the organization, and

Developing Beru Subdistrict’s Population Data Service Application towards Paperless Office and

Good IT Governance

1930 | I n d o n e s i a n J o u r n a l o f M u l t i d i s c i p l i n a r y S c i e n c e , 2 ( 2 ) , N o v ,

population administration as a form of service to the community. Beru Village currently uses a

computer as a tool for administration related to services. However, service activities such as

making certificates, etc., still use a simple program, Microsoft Word. Based on the author's

observations, this work pattern creates inefficient time in providing services to people in need,

This is why the author and his team researched and created a population application program

in a computerized registration service. The main shot is to create an application for the research

site as a Village that leads to a Paperless office and Good IT Governance, as well as a pilot project

for other agencies.

METHOD

System Development Methods

The system development process goes through several stages, from the system being planned

until the system is implemented, operated, and maintained. Developing a system requires a

methodology. The author used the SSAD (Structured System Analysis and Design) structured

Research Design

In this study, several steps were carried out, namely:

coding/implementation, and system trials.

The stages of the study can be seen in figure 1.

Developing Beru Subdistrict’s Population Data Service Application towards Paperless Office and

Good IT Governance

1931 | I n d o n e s i a n J o u r n a l o f M u l t i d i s c i p l i n a r y S c i e n c e , 2 ( 2 ) , N o v ,

Data Analysis Techniques

Qualitative descriptive analysis techniques are needed in this study to provide an overview

of the extent of the efficiency and effectiveness of the system that has been developed to be utilized

and valuable for interested parties such as operators and Section Heads of Government Sections.

Data analysis techniques this research was carried out in the following three stages: data analysis

before in the field, data analysis in the area, and data completed in the field. Data analysis back in

the field is an analysis of preliminary study data or secondary data that will be used to determine

Developing Beru Subdistrict’s Population Data Service Application towards Paperless Office and

Good IT Governance

1932 | I n d o n e s i a n J o u r n a l o f M u l t i d i s c i p l i n a r y S c i e n c e , 2 ( 2 ) , N o v ,

application. After being in the field, data analysis is a study of the data obtained to obtain an

overview and order of the object of study or situation.

RESULT AND DISCUSSION

The main login form is the main gateway to enter the application. The user enters a username

and password. The username and password have been stored in the database.

The main menu form is the main form for calling all other states. Through this form, this

population application is run. The menus contained in this main menu form include the Master

Data menu, Manage Data, Print Certificates, and others.

Developing Beru Subdistrict’s Population Data Service Application towards Paperless Office and

Good IT Governance

1933 | I n d o n e s i a n J o u r n a l o f M u l t i d i s c i p l i n a r y S c i e n c e , 2 ( 2 ) , N o v ,

Resident Data Form

This form serves to process population data. This data is master data that will be used for

several purposes, for example, certificate administration, death data, moving data processing, and

others.

Birth Data Entry Form

This form serves to hold birth data before the data is input into the population data master

Figure 4. Birth Data Form

Developing Beru Subdistrict’s Population Data Service Application towards Paperless Office and

Good IT Governance

1934 | I n d o n e s i a n J o u r n a l o f M u l t i d i s c i p l i n a r y S c i e n c e , 2 ( 2 ) , N o v ,

Move Out Form

This form is to collect data on people who move out.

Figure 5. Incapacity Resident Data Entry Form

From Data on Incapacitated Residents

Figure 6. Incapacity Resident Data Entry Form

Report Print Form

Developing Beru Subdistrict’s Population Data Service Application towards Paperless Office and

Good IT Governance

1935 | I n d o n e s i a n J o u r n a l o f M u l t i d i s c i p l i n a r y S c i e n c e , 2 ( 2 ) , N o v ,

Sample Application Output

Figure 8. Sample Output Printed Certificate

Example of a Report View

Figure 9. Sample Report Layout

User Testing

The test on this application was carried out to determine the level of understanding of

respondents (Samples) of the features displayed in terms of human and computer interaction (IMK)

by allowing village officers to see and use the Beru Village Population directly Administration

Information System. This test used a sample of 5 people (Subdistrict office employees) by

providing several questions in the form of a questionnaire using an ordinal scale. The following

authors describe the results of the test analysis:

Formula:

= = 44,45%





S = 25 Respond

Developing Beru Subdistrict’s Population Data Service Application towards Paperless Office and

Good IT Governance

1936 | I n d o n e s i a n J o u r n a l o f M u l t i d i s c i p l i n a r y S c i e n c e , 2 ( 2 ) , N o v ,

= = 55,56%

Information:

SS : Totally Agree (Sangat Setuju)

With this system, information can be provided more quickly, accurately, and efficiently to

the population. The initial stage of implementing this system is to input all the data into the

application to reduce paper (Paperless) use. The leadership is faster in making decisions because

all data formats have been recorded digitally and can be accessed at any time by the operator. Thus,

this application can be used by users to process data correctly. In addition, from the results of this

study, it is stated that in the future, application development based on client servers or mobile-

based for more integrated data access will make it easier for people to obtain services without

going to the village head office.

REFERENCE